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ALMECS-Association-of-Laundry-Machinery,-Equipment-and-Chemical-Suppliers-logo

Privacy Policy

Who we are

ALMECS Ltd (the Association of Laundry Machinery, Equipment and Chemicals Suppliers) is a company registered in England and Wales, company number 17063835. Our registered office is at 5 Woolsack Way, Godalming, England, GU7 1XW. We are the data controller for the personal data described in this policy.

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ICO registration number:

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We are committed to protecting your personal data. We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).

The information we collect

Website visitors and enquirers

•    Your name, email address, phone number, organisation and message when you contact us

•    Technical data such as IP address, browser type and pages visited (see Cookies)

Membership applicants and members

•    Contact details of key representatives, directors and officers

•    Company information: registered name and number, addresses, trading names, domain names and social media pages

•    Certification evidence: standards conformance documents, safety records, financial information, policies, and notes from site visits and staff interviews

•    Billing and payment details

Event attendees, training delegates and subscribers

•    Registration details, dietary or accessibility needs (only if you give them), and your communication preferences

How we use your information

Purpose

  1. Answering enquiries

  2. Processing applications and running certification

  3. Managing membership, invoicing and renewals

  4. Publishing member details on the ALMECS Assured list

  5. Running events and training

  6. Sending newsletters and marketing

  7. Representing the industry and liaising with other bodies

  8. Keeping our website working and secure

  9. Meeting our legal, tax and accounting duties

Lawful Basis

  1. Legitimate interests

  2. Contract, and taking steps before entering a contract

  3. Contract, and legal obligation

  4. Contract (members agree to this under our Terms and Conditions of Membership)

  5. Contract, or legitimate interests

  6. Consent (you can withdraw it at any time)

  7. Legitimate interests

  8. Legitimate interests

  9. Legal obligation

Confidentiality of certification

Certification findings, including the ALMECS Certification Checklist, stay strictly confidential between ALMECS and the applicant. The only thing we make public is whether a member holds the ALMECS Membership Certificate.

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Sharing your information

We do not sell your personal data. We share it only with:

•    independent consultants appointed to help with certification, who are bound by confidentiality

•    service providers, such as website hosting, CRM, email, payment and accounting providers, who act on our instructions

•    event partners and venues, where you register for a joint event

•    professional advisers, regulators or law enforcement, where the law requires it

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International transfers

Some of our service providers may process data outside the UK. When they do, we use appropriate safeguards, such as UK adequacy regulations or the International Data Transfer Agreement.

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How long we keep your information

•    Enquiries: up to 2 years

•    Member records: for the length of membership plus 6 years

•    Certification records: for the length of membership plus 6 years, or 2 years if an application is unsuccessful

•    Marketing data: until you unsubscribe

•    Financial records: 6 years, as the law requires

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Your rights

You have the right to:

•    see a copy of your data

•    correct inaccurate data

•    have your data erased

•    restrict or object to how we use it

•    move your data to another organisation (data portability)

•    withdraw consent at any time

To use any of these rights, email [privacy@almecs.org]. We will respond within one month. If you are unhappy with how we handle your data, you can complain to the Information Commissioner’s Office (ico.org.uk, 0303 123 1113).

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Cookies

Our website uses cookies that it needs in order to work. With your consent, it also uses analytics cookies that help us improve the site. You can manage your preferences at any time through our cookie banner. See our [Cookie Policy] for details.

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Security

We use appropriate technical and organisational measures to protect your data. These include access controls, encryption where appropriate, and confidentiality agreements.

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Links to other websites

Our website may link to other websites. We are not responsible for how they handle your data.

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Changes to this policy

We may update this policy from time to time. The latest version will always be on this page.

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